Sometimes When It’s Not Broken, You Should Fix It

Businesses sometimes are not too keen on switching to newer software. There is the expense of spending money on the software, the implementation, and the training that is necessary. It takes up a lot of time and energy and could create a very stressful work environment. Many businesses will use an outdated software because it’s still functional and subscribe to the idea of “if it isn’t broke, don’t fix it”. Today we are looking at two types of popular software and why you should upgrade to keep your business on the upward momentum it already has.

Warehouse Management

Warehouse management must run as smoothly as possible in order to maintain all incoming and outgoing goods and services. One small hiccup can cost the warehouse thousands of dollars, at the bare minimum. Warehouse Management Systems tend to cover as many aspects of the warehouse as possible. WMS features include physical processes for freight, tracking the lifecycle of a product, tracking inventory based on FIFO or LIFO, order management, and labor management. If you aren’t upgrading your systems you can be faced with inventory issues, lack of training for employees, working with too much manual data entry, and lost hours in failed communications. Pay close attention to the effectiveness of your software and talk to your employees about what they think they need to do their jobs better. When you can find those key things in a new system, upgrade and keep your focus on what you are good at doing.

Accounting Software

All businesses need good accounting software. This is where you can record your sales and expenses, monitor payroll, and maintain necessary reports for SEC compliance, taxes, and analysis of how well your business is doing financially. Accounting software is often the last that gets an upgrade, which can truly mess up what your business snapshot looks like. Why do businesses wait so long? It’s often upgraded when there is a major overhaul in reporting requirements, big changes to tax laws and/or the software simply stops working. So why should it be upgraded sooner? Firstly, accounting software always aims to make recording and reporting as simple and as accurate as possible. If you aren’t updating your software regularly, you could be presenting a different picture than what’s actually going on. Secondly, if you wait for your software to simply stop working or get outdated, you can create more hard work for yourself in the long run. Upgrading your accounting software to one that automates quicker, shows more real-time results, and shows a truer picture is really what you need. It can help with obtaining business loans, save you time on payroll, and overall save you time and money.

If you fear the change, you are not alone. Changing software can create some small (or even big) headaches. The best thing you can do is create clear protocols for how to integrate a new change. It also helps to speak with a professional to ensure that (1) the software is compatible for your hardware, (2) the software is the right fit for the business, and (3) you have a realistic understanding of how long the implementation can take. Planning ahead will be your saving grace to minimize the hardships that come with changing systems.

Additional Reading: Best Restaurant Accounting Software

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